Alchemy - Document Imaging
Alchemy Document Imaging
CISCO has developed an integrated solution for scanning and attaching hardcopy documents to various records in the RMS. Using Alchemy, the user is able to click on a Documents Icon to view documents that have been entered into the system. These documents include, paper-based documents, forms, drawings, reports and E-mail. Alchemy allows you to integrate and organize these many different data formats into a single, searchable repository. It also supports high-volume search and storage needs. Features that are standard with Alchemy include: Easy USER interface Build database to CD/DVD for archival or information sharing Email documents directly out of the Alchemy database Store files in their native file format Scalable with no limitations on amount of documents stored in the system Easy to expand
Scale To Meet Your Growing Enterprise Needs Alchemy can be deployed as a single-user or expanded to multi-user. Access to the repository is controlled by user access rights ensuring integrity of the data.
Quickly Find Your Information Simply storing important enterprise data is often not enough. You must also be able to quickly find it again. Alchemy lets you find data immediately by entering search criteria into an easy to follow search form. Through this form you can perform searches of a word or phrase, or search by file type, file name, or date created. Alchemy also adds finding power by supporting searchable document profiles, folder profiles, and annotations. Search results are returned quickly and matching documents are displayed in a familiar tree structure, ranking the documents by relevancy. From here, you can view documents within the same screen or further refine your search. Data stored in Alchemy repositories is compressed by a ratio of up to 10:1, this means Alchemy not only searches fast but also rapidly retrieves the data you need, while saving space.
Benefits of Alchemy - Productivity, Efficiency, Flexibility With 10 years of experience, and over 10,000 installations worldwide, Alchemy is an industry leader for document imaging archival and retrieval solutions.
Fast retrieval Alchemy lets you find documents quickly without leaving your desk. Paper and microfiche are slower because users must go to files and search manually.
Flexible indexing Alchemy can index documents in several different ways simultaneously. Indexing paper and microfilm in more than one way is awkward, costly and time-consuming.
Full-text search Alchemy systems can retrieve files by any word or phrase in the document, a capability that is impossible with paper or microfiche.
No lost files Imaged documents remain in their folders when being viewed, so none are lost or misplaced. Plus, index template and full-text searches can find documents if they are accidentally moved. Lost documents are expensive and time-consuming to replace.
Digital Archiving The risk of loss or damage to paper or electronic records is reduced with a document Alchemy system. Keeping archival versions of documents in an Alchemy system helps protect paper documents from overhandling and keeps electronic documents in their native file format.
Share files easily Alchemy makes it easy to share documents electronically with colleagues and clients over a network, on CD or through the Web. Paper documents usually require photocopying to be shared, and microfilm requires conversion to paper.
Improved security Alchemy can provide better, more flexible control over sensitive documents. Alchemy controls security at the folder, document or individual word level for different groups and individuals. In contrast, all paper documents in a filing cabinet or filing room have the same level of security.
Save space Alchemy will help recover valuable office space that was previously taken up by bulky paper files.
Disaster recovery Alchemy provides an easy way to back-up documents for offsite storage and disaster recovery. Paper is a bulky and expensive way to back-up records and is vulnerable to fire, flood and theft. A standard feature is the ability to archive databases off to CD/DVD for permanent storage.