JAMS - Jail Administration and Management System
JAMS Book-In
JAMS is an on-line, interactive jail booking and management system that provides information on incarcerated adults and juveniles. JAMS performs the necessary information storage and retrieval functions for efficient management of jail records.
Like all CISCO software, JAMS is designed with easy to use menus and a comprehensive security system. Data is entered in JAMS in a natural flow of prompted entries without unnecessary repetition. The system is designed for use by non-technical personnel. The design is flexible enough to meet the requirements of any correctional facility. User-defined code tables facilitate the efficiency and accuracy of data entry.
JAMS reports provide reliable and timely information on all aspects of jail management including prisoner personal property, visitor activity, mental and medical health information, prisoner movements in and out of the facility, commissary inventory and prisoner purchases, meal summaries, medication updates, and population statistics. Some of these reports serve as official document forms with signature lines provided.
PRISONER INFORMATION
The Prisoner Information module contains data on adult and juvenile persons entering the jail. Data elements include: an automatic Prisoner ID and booking number, a state and FBI number, the prisoner's name, the offense, booking date and time, personal information and descriptors, address, next of kin, and arrest information. The system provides for Multiple Charges for an inmate and the system notifies the operator if an attempt to release is entered for an inmate with outstanding charges.This module interfaces with the other JAMS modules, as well as CAPS Arrest and Fingerprint modules, WARRANTS Tracking modules, and CITATIONS. An alias submodule is provided to store information on prisoners' akas. An automatic check of the warrants and alias files occurs when a name is entered in a record.
Prisoner information reports include: Information Listing, Name List, Offense List, Medication Report, Meals Summary, Booking Sheet for individual prisoners, Monthly Population Report, Daily Prisoner Report, Active Inmates List, and Prisoners Court Remarks.
PRISONER PROPERTY
The Prisoner Property Module provides a detailed listing of all personal items and clothing a prisoner has when entering the facility. Information includes the assigned Prisoner ID, name, date, money, items such as watches, rings, knives and belts, clothing items, vehicle information, laundry bag and bin numbers, property receipt and property type code. A commissary account can be created for the prisoner when a property record is entered.Reports include: Personal Items Inventory and Personal Effects Report.
COURT HISTORY SYSTEM
The Court History System modules contain court information for individual prisoners. The Prisoner Court History submodule data includes the assigned Prisoner ID, name, attorney, booking officer, sentence dates, time off, court date and court name, who sentences the prisoner, transfer dates, release date and time and status. The Prisoner Charge History submodule provides data capture for a prisoner's arraignment, preliminary hearing, pre-trial hearing, trial, post trial, sentencing and disposition. Attorney Code Table, the third submodule, contains attorneys names, addresses and phone numbers. Reports include: Court Docket, Prisoner Occupancy Report, Prisoners Scheduled for Release, Prisoner Release Report, Daily Court Report Form, Prisoner Charge History and Attorney Table Report.PRISONER TRANSACTIONS
The Prisoner Transactions module tracks prisoners as they enter and leave the facility for any reason. A log is created which is accessed when Meal Summaries are requested. Meals are charged to a prisoner whenever he or she is noted as booked in. The log provides an automatic transaction number and date. Reports include: Prisoner Transaction List, Transaction List by Date, and an Extended Transaction List by Date.VISITOR INFORMATION
The Visitor Information module maintains two types of records. The first is a list of visitors for each prisoner that contains names, phone numbers, an agency-assigned status code, and relation. The second is a visitor transaction log which tracks all visits to prisoners. When a new record is entered in this module, the system automatically checks the warrants and alias files for possible matches. Information includes the assigned prisoner ID, an automatically generated visit number, the prisoner's name, the visitor's name, the visit date and begin and end times, and a comment line for the nature of the visit. Reports include: Individual Prisoner Visitor Lists, Prisoner's Visitor Log List, and Prisoner's Visitor Log by Date.MEDICAL QUESTIONS
The Medical Questions module contains prisoner medical questionnaires. Relevant information such as prisoner sex, age, and blood type is stored, along with the answers to an extensive questionnaire that includes questions on injuries, infections, alcohol/drug abuse, allergies, dental problems, and pregnancy. Reports include: Medical Questionnaires Listed by Date, and individual Prisoner's Medical Questions.MENTAL HEALTH QUESTIONS
Structured like the Medical Questions module, this module contains prisoner mental health questionnaires. Questions about depression, personality type, psychiatric treatment, sexual preference, and mental health history are included. Reports are: Mental Health Questionnaire List by Date, and individual Prisoner's Mental Health Questions.SUICIDE PREVENTION
This module provides a list of questions to be completed by the booking-in officer. If certain questions are answered with a YES, the system displays an alarm indicating that the supervising officer should be notified of a possible suicide risk. Reports: Suicide Question List by Date and individual Prisoner's Suicide Questions.COMMISSARY SYSTEM
The Commissary module provides several functions: A tracking system for commissary stock items, a privilege log to establish prisoner accounts, and a transaction log to maintain commissary stock and prisoner accounts as items are purchased.COMMISSARY ITEMS
maintains a record for each commissary stock item. The tax and total cost is automatically calculated. The system tracks purchases and subtracts each purchase from the in-stock total. A warning is posted in the transaction log when an item reaches an assigned re-order point. A warning will also post when an item is out of stock. A special feature is the restriction code -- a code can be attached to each commissary item which, when matched by a restriction code in a prisoner privilege record, will post a warning in the transaction log when a prisoner tries to purchase the item. Reports include: Inventory Listing, Out of Stock Listing, Order Point Listing.COMMISSARY PRIVILEGE LOG
maintains prisoners' accounts. Information includes the assigned Prisoner ID, name, account amount, to date amount and any restriction codes. Report is a Privilege Listing.COMMISSARY TRANSACTION
LOG tracks purchases and automatically adjusts both the commissary stock records and prisoner account records. The log generates a transaction number, and, when the prisoner ID is entered, fills in the date, name, starting and ending balances for the prisoner's account. Special features include a PAID and DEDUCT code to enter and subtract money from a prisoner's account without making a purchase. Reports include: Transactions by Date and individual Prisoner Transactions by Date.CELL PROCESSING
Cell Processing maintains two data files -- the first keeps a record of all cells, cell blocks, floors, etc. within the jail and the current occupancy of each. The second is a transaction log that tracks the movement of prisoners in and out of cells. This log automatically updates the occupancy records. Reports are: Cell Listing by Floor or Type, Cell Transaction Listing, Transactions by Cell Block/Number or Prisoner ID.PERSONNEL PROCESSING
The Personnel Processing module is a comprehensive compilation of employee information, handled by twelve submodules: Employment Information, Personal Information, Training Information, Schedule Cycle Definition, Schedule Employee Time Off, Schedule Temporary Assignment, Employee Assignment, Non-Agency Training, Recruitment, Injury Tracking and Course Scheduling.Numerous reports are produced by these submodules, including Rosters by Name, Rank, Division, Evaluation Due Date, ID Number, Listing for Free Time, Department; Personal Information by Name or ID Number; Training Information reports by Division, Course, Skill, ID Number; Personnel Schedule reports by Duty Cycle Code, Individual Employee Schedule, listings of All Schedule Definitions, Individual Schedule Definition, Employee Shift Rosters, Call Back Rosters; reports of Employee Time Off by Employee, Date Range and Reason.
UTILITIES
The Utilities module maintains seven files -- the Parameters file, Medication Updates, Medical Transactions, Master Delete, Master Copy, SOP Inquiry and Booking-Out Process.PARAMETERS
establishes the base information for jail management and accounts. Information includes meal time and cost (for the Meal Summary Reports), cost of linens, clothing, electricity and water, number of adult and juvenile beds, last transaction number and last commissary number. A state tax percentage determines the tax charged at the commissary.MEDICATION UPDATE
tracks prescriptions assigned to prisoners. Data includes prisoner ID and name, an automatically generated drug record number, prisoner's sex, the drug prescribed, amount and frequency, and the beginning and ending dates for the prescription. A report can be requested through the Prisoner Information module that lists all medication to be given to prisoners on a specified date.MEDICAL TRANSACTIONS
captures information on medical treatment given to prisoners: date, time, who should be billed, diagnosis, prognosis, treatment type, who treated the patient, the cost and whether paid or not.MASTER COPY AND MASTER DELETE
allows the user to change the ID number for a prisoner in all JAMS modules and associated modules. Master Delete will erase a prisoner's records from all modules.BOOKING OUT PROCESS
simplifies the task of booking out by automatically updating all associated records for the to-be-released prisoner.MASTER NAME INDEX
This module has a system-wide search capability. A soundex feature allows the system to generate a list of all prisoners with the same or similar last names. All modules are accessed and a date range can be assigned. The listing indicates what module the name appears in. This search feature is a quick, easy way to find all occurrences of a particular prisoner throughout the JAMS system.MULTIPLE ALIASES
If CAPS is present, this module is shared with JAMS. It can be accessed both directly from the main menu and through the Prisoner Information module.BUDGET
This module allows for establishment of accounts and for transactions made on those accounts. Reports include Beginning and Current Balances for an account and Transactions by Account, Date and Number.INMATE CLASSIFICATION
- These modules provide comprehensive data capture on each prisoner, which result in the system generation of such items as level of custody required for this prisoner, type of supervision, medical care, mental health counseling, drug counseling, etc. Factors relating to these assessments include:Substance abuse Suicide risk Mental health Medical/Health care Protective custody Security risk Management risk Limited contact or isolation Educational/Vocational Severity of current charge Prior offense history Escape history
Also provided for are needs assessment reviews, with prisoner management revisions generated, as indicated by the reassessments.