WHEELS - Fleet Management System
WHEELS Main Menu
WHEELS is a multi agency, automated fleet management system. With WHEELS it is easy to determine which vehicles are cost effective, what vehicle make and model has the best repair record, and how much each department is spending on vehicle maintenance. Department inventories and other reports can be easily created and reviewed with or without hardcopy.
English language menus and prompts make WHEELS an easy to use system for non technical personnel. Data entry is simple with a logical flow of fill in the blank data fields. Each module provides the user with the ability to enter, alter and delete records, to do a field specified search for records, and to create a variety of reports with timely and accurate information about vehicle inventory, costs, and maintenance.
VEHICLE INVENTORY
The Vehicle Inventory module maintains records on each vehicle's specifications, condition at purchase time, and warranty information. Comprehensive data capture includes: agency code, department (such as fire, rescue, etc.), assigned vehicle number, tag state and number, serial number, year, make, model, style, color, driver's name, purchase order number, acquisition date, mileage, value and cost, monthly rent, rent/lease terms, vehicle's location, fuel type, sale date, sale price, sale mileage, warranty information and vehicle maintenance terms. A General Maintenance schedule is maintained, listing all parts and systems requiring maintenance.Reports include an Inventory List by Acquisition Date, Inventory by Department, Inventory by Make and an Individual Vehicle Report.
VEHICLE ACTIVITY
The Vehicle Activity module contains records for each vehicle transaction. Data includes an automatically generated record number, vehicle information which is drawn from the corresponding Inventory record, the activity date, odometer readings, fuel type, fuel cost, amount of fuel used, oil used, and the cost per mile. This information is accessed in the report function to provide accurate operational costs for the fleet.Reports include Operational Cost Analysis by Department, Energy Usage Analysis by Vehicle Make, Operational Cost Analysis by Vehicle Make, Vehicle Activity Summary and a Daily Vehicle Control List.
WORK ORDERS
Dates, times and mileage in and out and a listing of the problem, the mechanic who worked on it, the problem resolution and the date worked on are entered for every maintenance or repair ordered for the vehicle.A report is available for printing or viewing, listing all of the above, plus the name of the vehicle driver and vehicle identifying information.
VEHICLE MAINTENANCE/REPAIRS
The Vehicle Maintenance/Repairs module maintains records on maintenance and repairs. Like the Activity module, records for each vehicle are entered to monitor costs. Information includes: agency, department, vehicle number and description, dates in and out, repair type, report type, labor hours and cost, parts cost, total cost, and repair site.This module provides a window for listing each part used. As the part number is specified, the corresponding description and cost is displayed.
Reports include Maintenance Cost Analysis by Department, Repair Cost Analysis by Department and Vehicle Maintenance Requirements.
EQUIPMENT INVENTORY
The Equipment Inventory module tracks all equipment as it is acquired and installed. The information maintained includes: agency, department, assigned number, serial number, equipment make, model, style and color, the source of purchase, purchase order number, acquisition date, value, and cost, monthly rent, terms, location of equipment, sale date and price, inspection interval and when the next inspection is due. A narrative can be entered for a lengthy description or discussion of the equipment.Two pre-programmed reports provide List of Equipment by Inspection Date and Equipment by Make.
PARTS INVENTORY
This module provides the agency with inventory control of all parts. Information is kept on manufacturer name and part number, description of the item, quantity on hand, reorder point, item cost, markup, tax amount, total cost and what vehicles the part is used for. The quantity on hand is updated as parts are used for maintenance and repairs.Reports are provided for Parts by Part Number, Parts by Manufacturer and a Reorder List.
PARTS INVENTORY TRANSACTIONS
This module is used for parts ordering, returns and writeoffs. Included are fields for purchase date, order number, vendor name, address & phone number, quantity ordered, returned or written off, unit and total costs, and invoice number.A report listing all of the above is available on request.